Registration Procedures 2009-2010

New Students

New students are those students who have been admitted to study for the academic year 2009–2010 and whose confirmation form for acceptance of the student place is to be submitted on 4^th August 2009.

The registration period for new students ends on 15^th September 2009.  Instructions for registration will be enclosed with the notification of admission sent to new students by post. However, you must submit the confirmation form for acceptance of the student place no later than at 4.15 p.m. on 4^th August 2009 in compliance with the schedule of the national Universities’ Applicant and Enrolment System (further information).  If your confirmation form reaches the university late, you will forfeit your student place.  
 

Registration as a present student

You can register yourself as a present student at a bank by paying the Students' Union membership fee of 109 € by bank transfer using the attached bank transfer form with your personal reference number. You can also pay voluntary fees (Development co-operation fee for the National Union of Students in Finland, Student Paper Uljas) at the same time. You are required to pay the Students' Union membership fee in full for the whole academic year no later than on 15^th September 2009. Where necessary, you can check your personal reference number with the Student Affairs Office or the Student Union Office.

Once you have paid the fee, please carefully fill in the Registration form for undergraduate students for the academic year 2009–2010. This is enclosed with the notification of admission sent to you, and should be submitted to the Student Affairs Office no later than on 15^th September 2009. Your registration will not be accepted if you have not paid the membership fee. Please keep the receipt of the payment of this fee in order for your payment to be verified where necessary.

Registration as an absent student

The normative duration of study for the lower (Bachelor's) degree is three academic years. The normative duration of study for the higher (Master's) degree is six academic years in education leading to the degree of Licentiate of Medicine, and two academic years in education leading to other degrees.

A student admitted to study for both the lower and the higher university degrees has the right to complete the degree in a time exceeding the aforementioned aggregate normative duration of study by a maximum of two years. A student admitted to study only for the lower university degree has the right to complete the degree in a time exceeding the normative duration of study by a maximum of one year. A student admitted to study only for the higher university degree has the right to complete the degree in a time exceeding the normative duration of study by a maximum of two years.

The duration of study shall not include leave due to voluntary military service or conscription, or to maternity, paternity or parental leave. The duration of study shall not include other absence of a maximum of four terms for which the student has registered herself/himself as absent in conformity with the manner defined by the university.

The student is considered to start degree studies at the date when s/he accepts the study place in the university.

A student can register herself/himself as absent. If a student registers herself/himself as absent due to voluntary military service or conscription, or maternity, paternity or parental leave, s/he must sent a certificate of the reason for absence to the university with the confirmation form for acceptance of the student place by 4.8.2009 at 4.15 p.m. For example, a student starting her/his military service in the summer may register themselves as absent in the autumn term and as present in the spring term, or alternatively as absent in the whole academic year. A student starting her/his military service in January may register themselves as present in the autumn term and as absent in the spring term, or alternatively as absent in the whole academic year. In case the military service continues the following year, a student registers herself/himself as absent in the autumn term and submits a certificate of this to the Student Affairs Office in order to be registered to the academic record. Absence and its reason must be reported in the Registration form for undergraduate students which is submitted to the Student Affairs Office by 15.9.2009. The registration form may also be sent with the confirmation form for acceptance of the student place.

It is extremely important that a student is aware of how her/his absence affects the way her/his duration of study is counted. A student has the right to be absent for a max. of four terms before s/he is asked to submit, e.g. a separate explanation of the absence.

> The Study Right at the University of Kuopio

The University of Kuopio monitors the study times and terms of absence. In case the reason for absence is military service or conscription, or maternity, paternity or parental leave, the student must send a separate certificate to the Student Affairs Office also in the following years of study. Otherwise the absence is regarded as resulting from other reasons.

A student registered as absent is not obliged to make any payments when registering. A student can register as present in the middle of the academic year even if s/he has previously registered as absent. In this case the student pays the necessary fees. A student can register as absent by mail or by visiting the Student Affairs Office personally.

 Appendices to be submitted to the University for verification

You will have to submit all required original certificates relevant to student selection to the University for verification immediately upon commencement of studies once you have arrived at your place of study.

New students who have already been granted the right to study at the University of Kuopio

Registration is always specific to each right to study. If you have not as yet registered at the University and you have another valid right to study at the University of Kuopio, please register in accordance with the instructions for registration for new students using your personal reference number, in order that your presence will also be recorded for your other rights to study. Where necessary, please contact the Student Affairs Office, tel. +358 (0)40 355 2149, +358 (0) 40 355 2140, +358 (0) 40 355 2145 or +358 (0) 40 355 2159.

Delays in registration or failure to register

In case a new student fails to register by deadline, s/he must

1) pay the Students' Union membership fee (payee: the Students' Union of University of Kuopio, payment 109 euros)

2) pay the overdue payment, i.e. re-registration payment of 35 euros to the Student Affairs Office's account when registrating. Used banks and account numbers are: Nordea 166030-110760 or OKO 500001-20378053 or Sampo Pankki 800011-47092 (payee: Student Affairs Office, payment 35 euros).

When the Students' Union membership fee is paid by using a personal reference number, also the overdue payment (35 euros) must be paid as a separate bank transfer without reference number. A receipt for the payment must be submitted to the Student Affairs Office for check. Note that the payments must be made to different accounts!    

Undergraduate Students

Registration for undergraduates (other than new students, i.e. existing students in their 2^nd or higher year on Bachelor’s or Master’s programme)

Registration Procedures 2009-2010

To register electronically as a present student, please proceed as follows:

Undergraduate students (on Bachelor’s or Master’s programme): registration using personal reference number by Wossikka service (https://www.kampus.uku.fi/intra/wossikka) or by bank transfer for the whole academic year. NOTE! The Wossikka service will be the primary method of paying Students' Union membership fee. In addition, you can find your own personal reference number and all amounts of payments by Wossikka.

You can register yourself as present by Wossikka service using your personal reference number when paying the Students' Union membership fee of € 109 by 15^th September 2009. This way your registration will be automatically recorded in the student register. If you pay the fee using your personal reference number by bank and if you do not receive an email confirmation within a couple of weeks after the payment, there may have been an error in your registration. In such cases you should contact the Student Affairs Office. Naturally an email confirmation will only be sent to you if you submitted your email address to the student register. If you pay the membership fee in July or August, you will receive an email confirmation within about 7 days after the payment. Where necessary, you can check your reference number with the Student Affairs Office or the Students' Union Office.

Registration will be possible from 11.5.2009 onwards until 15^th September. Students are recommended to register for the academic year already before the actual beginning of the courses to facilitate the teaching arrangements (for example, it is possible to form groups and register for courses in Wossikka only after the student has registered for the academic year in question).   Registration by bank transfer will not work between 16^th September and 30^th November inclusive. Registration for spring term only is possible from 1st of December to 31st of December. Registration via Wossikka service in not possible from 1st of January to 15th of January, 2010 because of the beginning of the University of Eastern Finland. During that time student can register by paying the Student Union Membership Fee by bank and send the receipt afterwards to the Student Affairs Office. Students who have registrated via bank during 1.-15.1.2010 are not required to pay a  re-registration payment.

Registration stickers will be available in the Students' Union Office from 1^st August onwards. If you wish to collect a registration sticker for the academic year 2009–2010 for your student card from the Students' Union Office immediately after paying the membership fee, you will need to show proof of the payment.

Please notify the Student Affairs Office or the Students' Union Office of any changes in your contact and personal information by Wossikka service.

The new academic year will start on 1^st August 2009 and end on 31^st July 2010.

Undergraduate students: registration for one term only

You can register yourself as present just for the autumn term following the above instructions by paying half (€ 59) of the Students' Union membership fee. In such cases you will be registered as present for the autumn term and as absent for the spring term. If you wish to register as present for the spring term at a later date, you can do so electronically by using your personal reference number between 1^st December 2009 and 31^th December 2009 inclusive by paying the remaining half (€ 50) of the Students' Union membership fee. This procedure applies to those undergraduate students who have either registered as present or absent for the autumn term. If you have failed to register altogether, this constitutes a failure to register (see instructions below).

Registration as an absent student

A student can register as absent during her/his studies in accordance with the act concerning the limitation to the duration of studies (Act on amendment of the Act on universities 556/225). It is extremely important that a student is aware of how her/his absence affects the way her/his duration of study is counted. A student has the right to be absent for a max. of four terms before s/he is asked to submit, e.g. a separate explanation of the absence.

In case the reason for a students' absence (voluntary military service or conscription, or maternity, paternity or parental leave) is one of the reasons mentioned in the act, the student must send a separate certificate of it to the Student Affairs Office when registering at the university or by the end of the term in order to be registered to the academic record.

Students that have registered as absent are not entitled to the academic year sticker and cannot participate in any kind of education provided by the university. Students (except for new students) can register as absent by visiting the Student Affairs Office personally, by email opit@uku.fi or by phone 040 355 2149 or 040 355 2140 by 15.9.2009. Students cannot register as absent via bank.
 

The University of Kuopio (from 1.1.2010 the University of Eastern Finland) monitors students' study times and terms of absence.   

New students

NOTE! If you have been awarded a new right to study for the academic year 2009–2010 and you already have another right to study at the University of Kuopio, please wait for the notification of admission sent to new students, which will be accompanied by more detailed instructions on the registration procedures.

Delays in Registration or Failure to Register

In case a student fails to enrol by 15.9.2009 s/he must

1) apply for the right to re-register at the Student Affairs Office or with the form on its web pages. The application must include the student's Hops (personal study plan) or some other corresponding study plan or clarification for completing the studies which is approved by a person in charge of the faculty or the main subject, and it must be sent to the Student Affairs Office where it is processed. The application may also be sent directly to the Head of Student Services or the Head of the Department.

2) after receiving a favourable decision, pay the Students' Union membership fee (109 euros) to the Students' Union account by using the personal reference number (the reference number and account number can be received from the Student Affairs Office or the Students' Union office).

3) pay a separate re-registration payment of 35 euros when registering. The payment must be made to the account of the Student Affairs Office without using a reference number. The banks and account numbers are: Nordea 166030-110760 or OKO 500001-20378053 or Sampo Pankki 800011-47092.

4) send receipts of the payments to the Students Affairs Office or take them there personally.

Note! A student who has failed to register in the previous academic year, or a first-year student who registers late and thus fails to conform to the registration instructions and schedules set by the university must also pay the re-registration (overdue) payment.

The new academic year starts on 1.8. and ends on 31.7. Changes in contact information or personal data should primarily be made via Wossikka (the information may also be changed by notifying the Students Affairs Office or Students' Union office by post, email or web form). 

Registration for postgraduate students
(on Licentiate or Doctoral programmes)
>>> registration period from 1^st August to 15^th September 2009
 

Postgraduate students (taking professional or scientific postgraduate degrees) will observe the same registration periods as undergraduate students. Postgraduate students may register between 1^st August and 15^th September 2009 inclusive by phone or email or by visiting in person. Registration does not involve any fees. If they wish to do so, postgraduate students may pay the Students' Union membership fee of €56 upon registration into Nordea account no. 158930-11156. You must always bring with you a proof of the payment of the membership fee to the Student Affairs Office in order to get it stamped. Registration by bank transfer does not apply to postgraduate students. New postgraduates may register once granted the right to study. When you register, you should bring with you a notification of your right to study.

Non-degree Students

Registration for students on non-degree courses
>>> registration period from 1^st August to 15^th September 2009

Students on non-degree courses (such as students with flexible rights to study) will observe the same registration periods as undergraduate and postgraduate students. They may register between 1^st August and 15^th September 2009 inclusive by phone or email or in person. Registration does not involve any fees. Consequently, registration by bank transfer does not apply to students on non-degree courses. New students starting non-degree courses may register once granted the right to study. When you register at the Student Affairs Office, you should bring with you a notification of your right to study.

28.4.2009